You are the bottleneck.
Founder is the operating system.
Ordering, catering quotes, scheduling, payroll, maintenance and prep recipes all run through the owner; nothing is documented. This isn't a template — every finding traces back to an answer you gave.
“Only-founder tasks: supplier orders, catering quotes, scheduling, payroll, machine maintenance”
Founder is the operating system
No documented processes or delegated ownership — every workflow terminates in the founder's head.
≈ €2,750 / mo at risk
Your business, mapped as a system
The teal node is the root constraint. Every edge leaving it is work that can't happen without you in the room.
is leaving the business at your current trajectory. That's not a projection — it's already happening.
Doing nothing isn't neutral — it's the most expensive option on the table. A Strategic Audit costs less than one month of this leak.
How we got this number
- Forgotten catering quote follow-ups€800 /mo
- Owner hours on delegable admin and ordering€1,650 /mo
- Morning-rush walkouts€600 /mo
- Supplier shortage fix runs€300 /mo
- Gut-feel catering pricing€400 /mo
See the full breakdown
How systematised the business is across domains. The dents are where it's still run by hand — the dashed ring is a mature benchmark.
Revenue leaking by source, per month. The widest band is the one to plug first.
Can the business take on more without breaking — and what gives first?
You're at the ceiling. At ~68h/week, taking on more work would break you (the founder) first — growth needs the constraint removed, not more hours.
Which workflows are ripe to automate — and which aren't worth it yet.
No automation candidates — your constraint isn't a tooling problem. Don't automate a process you haven't fixed.
No automation candidates surfaced — your constraint isn't a tooling problem. Don't automate a process you haven't fixed first.
What you say matters most, against where your time, money and systems actually point.
Where you say you're headed and where your effort points diverge most on your time / freedom. You rank your time / freedom near the top, but your time, money and systems point elsewhere.
- 01
Document and delegate the supplier-order workflow
It is the single workflow that frees the most owner hours fastest, and Anna can carry it within two weeks.
- 02
Install a catering quote log with follow-up reminders
Forgotten quotes are the cheapest revenue to recover — the work to win them is already done.
- 03
Stand up a simple customer list and repeat-order rhythm
Regulars and catering clients reorder when reminded; today no system reminds them.
The sequenced plan that removes the constraint — built and handed to you to own — is the Strategic Audit.
A café where the Sunday admin and the repeat orders take care of themselves, so your week goes back to the room, the menu and the regulars.
Most of the groundwork is still done by hand — which means there's a lot of time to win back.
Each one comes straight from something you told us.
A standing weekly supplier order
A recurring order template so the same weekly order isn't rebuilt from scratch each time.
Because you said: you rebuild the same supplier order every week
Have the weekly POS takings land in the books on their own
A nightly sync that moves the POS figures into your accounts so nobody re-types them on Sunday.
Because you said: you said you retype the POS figures into Excel every Sunday
Catering follow-ups that send themselves
A simple sequence that follows up every catering enquiry on a schedule without you remembering.
Because you said: you mentioned catering leads slip because the follow-up is manual
Three small, concrete steps to start handing the repetitive work back — no commitment.
Get your starter planReasoned across every dimension · evidence-cited · re-runnable on demand
Book a 90-minute working session with Your Advisor to turn the 30-day plan into a week-by-week schedule, starting with the supplier-order handover to Anna. It is the fastest way to convert this diagnosis into recovered hours and recovered revenue.
A Strategic Audit costs less than one month of this leak. We remove the binding constraint first.